Privacy notice

For applicants in open call organized as part of implementation of the project funded by the European Union

CONTROLLER`S IDENTITY AND CONTACT DETAILS

The data controllers are all entities belonging to the FundingBox capital group as the Joint Controllers. All FundingBox entities have agreed on common data processing purposes. In all matters regarding personal data, you can contact us using the following email address: privacy@fundingbox.com. The essence of the arrangement is available here.

PURPOSES, LEGAL BASIS AND PROCESSING PERIOD

The purpose and legitimate interest of processing

1) To run an Open Call and collect data necessary to evaluate applications submitted in the Open Call.
2) To realize the project goals described in the Grant Agreement (e.g. communication, reporting, collaborating with other project partners).
3) To consider potential complaints and defend against them.
4) To investigate a potential conflict of interest (processing includes, among others, examining family, financial, business or organizational links).
5) To gather feedback from applicants when the Open Call is over to improve processes.
6) To send a newsletter about other FundingBox activity (e.g. information about other funding opportunities).

Legal basis for processing – legitimate interest of FundingBox (based on Art. 6.1.f) of GDPR) which is fulfilling the obligations and our other interests related to implementation of the project.
Period – 6 years from the end of the year in which the project ended.

If an applicant has been selected to become the beneficiary of the project:

7) To collect the applicant’s details and documentation necessary to verify its legal status. Data will be collected in separate form via FundingBox platform.
8) To conclude and realize the sub-grant agreement.

Legal basis for processing – Processing is necessary for the performance of a contract (based on Art. 6.1.b) of GDPR).
Period – 6 years from the end of the year in which the project ended.

Important:
Data collected for the purposes described above will be stored for the indicated retention period and will not be deleted even at the request of the applicant before the end of the retention period.

DATA RECEIVERS

The Joint Controllers will transfer personal data only to trusted recipients such as IT service providers, accountants, law firms, evaluators, postal and courier companies (who process personal data on the controllers’ behalf).

Due to the fact that we use the services of Google LLC and HubSpot, Inc., your data may be transferred to the USA. We have concluded an agreement with this entity – the so-called Standard Contractual Clauses. This means that in accordance with the decision of the European Commission No. 2021/914 EU of June 4, 2021, your personal data may be processed by this company in the USA. More information about the decision at: https://fundingbox.com/trust/transfer-outside-eea/.
To realize the project, data can be transferred to project partners (complete list of the project partners is available at the email address: privacy@fundingbox.com), the European Commission, its agencies, auditors and other European Union’s bodies and authorities, in particular OLAF, ECA, EPPO.

RIGHTS OF DATA SUBJECT (YOURS)

Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) demand the rectification of your personal data,
3) request to remove or limit the processing of your personal data,
4) data portability,
5) complain with the supervisory authority (https://edpb.europa.eu/about-edpb/about-edpb/members_en).

You also have a right to object to processing of your personal data for all purposes indicated above (according to Article 21 of GDPR).

INFORMATION ABOUT VOLUNTARY OR OBLIGATORY DATA PROVISION

Providing data is voluntary, although it is necessary to participate in the Open Call. Without providing your data, it is not possible to contact you and evaluate the application.

Effective date: February 1, 2025